(Marla indicated this is currently under rewrite by SLT and ERT)
Purpose
A global perspective and outreach is central to the University of Northwestern (UNW) academic mission, Media ministry and the vision of equipping students “to give God-honoring leadership in the home, church, community and world.” The University supports a long tradition of domestic and international travel to conduct research, study cultures and languages, promote collaboration with peer institutions, represent the University through service or mission activities, and for other academic, administrative, athletic, and sanctioned faculty, staff and student activities.
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- Travel within or outside of the US for purposes of personal vacation, semester breaks, attendance at an athletic/recreational event as a non-participant, or pleasure;
- Travel within the US for the purposes of student-teaching, internships, practicum, clinicals, rotations, service-learning, observations and research;
- UNW students who travel on their own or as a group with a non-UNW program;
- UNW students who travel domestically or overseas during a leave of absence from UNW or who are not enrolled during the fall, spring and/or summer semester(s);
- UNW faculty/staff travel for work outside their employment responsibilities at UNW.
Definitions
Travel within this policy refers to international excursions as well as domestic trips beyond 75 miles of the City of Roseville.
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- UNW
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Student co-curricular travel is defined as travel that is either sponsored, organized or facilitated by registered student organizations or university departments, and student travel utilizing the University of Northwestern’s name which does not involve the granting of academic credit. This includes travel conducted by a registered student organization for its members that does not utilize university funding. Examples of student co-curricular travel include, but are not limited to: club sports team competitions, service trips, conferences, formals, retreats, etc. Travel includes both foreign and domestic travel outside of the City of Roseville.
Enrolled Student is defined as a student accepted and enrolled to UNW as a full or part time traditional undergraduate or graduate student.
Admitted Student is defined as a student accepted to UNW as a full or part time traditional undergraduate or graduate student, but not enrolled in a program. PSEO/PSOC/PSOS students are admitted, but not enrolled.
PSEO/PSOC/PSOS Student is defined as admitted students that are participating in the MN state program for dual enrollment, earning credits for high school and college simultaneously. They are admitted, but not enrolled in a program.
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Policy
All travel sponsored, organized or facilitated by UNW must be under the oversight of an administrative unit of the University. Because travel programs may involve academic course credit, service and leadership components, international/cultural experiences, faculty or staff development or scholarly exchange and extraordinary health, safety, and security issues, the necessary administration of all travel includes the Office of Risk Management, the Emergency Response Team, the Office for Academic Affairs, the Deans of the Colleges, the Department of Student Life, Department of Undergraduate Pathways, and the Center for Global Programs.
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Students with documented disabilities or those who are pregnant may request accommodations from the Disability Office for Support Services (DOSS). For more information, contact DOSS at 651-628-3241 or visit https://therock.unwsp.edu/web/home-community/academic-support. Faculty and/or staff with documented disabilities or those who are pregnant are encouraged to contact Human Resources and/or DOSS for assistance.
Minors
Off Campus Studies:
Participants need to be 18 years of age at the time of travel for off-campus studies. No exceptions are granted.
International Travel:
Students under the age of 18 (minors) at the time of travel will not be considered for international travel without a signed waiver by the President’s Cabinet and must meet the following criteria in addition to the standard requirements:
- Student must be enrolled in an academic program at the time of travel.
- Student participation must be approved in writing by the trip leader(s).
- Student must be accompanied on the trip by a parent or legal guardian as approved by the trip leader.
- Parent/guardian participants must comply with the following criteria:
- Complete and pass a national background check at their expense
- Pay for all expenses of travel, including but not limited to, airfare, lodging, and share in all group expenses as determined by the leader
- Student must be approved by the Dean of Student Life or Dean of Undergraduate Pathways as appropriate.
- Student must provide informed parental/guardian written consent.
Non-student or Non-employee Participation
Increasing numbers of UNW faculty and staff are leading domestic and international programs that are mission or academic focused. These programs are designed for (UNW) students to learn more about the world and build relationships with one another. Trip leaders may have an interest in including spouses and/or children on these program trips. While UNW recognizes the importance of the family and allows program leaders to include their family members as part of the study abroad or mission experience, leaders must bear in mind the need to adhere to this policy. These trips are, first and foremost, student mission or academic programs; as such, like their counterparts on campus, these classes and cultural excursions should not be designed to cater to the needs of ancillary individuals who are not part of the mission or academic experience. Accompanying dependents or spouses should not interfere with the function of the program or trip in any way. Therefore, it is important to clarify the expectations and responsibilities of all non-UNW participants to ensure a positive and rewarding experience for those involved in the program.
Note: UNW’s insurance policy premiums reflect our claims history and organizational policies that minimize risk for the institution. We continue to experience favorable rates and minimal increases to our premiums as a result. Thank you for your understanding of the need to
UNW leaders have the following discretion and responsibilities:
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When minor children, family members or others, who are not employed by UNW or enrolled in UNW programs are approved to participate or accompany a group on a trip, additional action steps need to be taken:
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Additional guidelines under review by SLT.