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Event Services strives to provide an accurate and up-to-date schedule for the University's facilities. We help maintain and operate a scheduling program that tracks the use of nearly every room on campus. Room use must be booked through event services. Although a room may appear available, it may be reserved so we ask that campus community member's members do not utilize empty rooms without first requesting to use them.

To reserve a room for campus related events: 

•  Complete the Reserve a Room form on theRock or email Abby Schwalen
  at reservearoom@unwsp.edu.
  • Event services will process your request and send a confirmation email with the details of your event. Your event is not confirmed until you receive a confirmation email. 
  • Please be as detailed as possible in your request. 
  • If there are any scheduling conflicts or concerns, Event Services will connect with the requestor via phone or email. 

University of Northwestern–St. Paul Students are able to utilize space on campus for events, gatherings, and meetings. Student requests must be processed by event services (Link to be inserted) 

Guidelines for students to follow when making room requestsIn addition to the guidelines listed above, students need to follow these additional guidelines: 

• Student events must be supported by a campus department, club, residential life, student group, or another campus affiliated group. 
• Students MUST list a faculty or staff member on their request form for approval.
  • All club event submissions will need adivisor approval and club staff approval.
• Student events that have outside guests should not be held in the student center. 

If you believe your event could be categorized as a rental or a sponsored event, please read the information on this page,Event  Department Services.

On campus, we have a variety of different rooms available for reservation. This list does not include every space, but is meant to act as a tool for heavily scheduled spaces. Additionally, these guidelines are subject to change and event services may make changes at any time. 

Guidelines to follow when selecting your meeting or event location: 

• Nazareth Chapel: is primarily used by the Music Department Monday - through Thursday during the academic year. Occasionally, alternative chapels and evening campus events can be scheduled. Friday after 3:00 pm, Saturday, and Sunday are reserved for weddings and events that generate revenue until 6 six weeks from the requested date. The best way to secure chapel use during the week or the weekend is to request the space during the campus calendar process. Although, requesting the space at that time does not guarantee use. For more details on the calendar process, please email reservearoom@unwsp.edu 
• Nazareth Great Room: is most often used for celebratory gatherings, banquets, dances, conferences, and large meetings. There are no restrictions for priorty use.
• G205: This room is a dedicated dining/meeting room. It can be scheduled throughout the day by event services, with priority given to meetings with catering/meal service. This room is mainly to be used for non-student related events.
• G210: is primarily used for Student Life meetings. Event services can schedule meetings in the room, but priority is given to student life if they were to need to use the room. Student Life will provide as much notice as possible to Event Services if they need to move a non-Student Life meeting out of the room. 
• G208: is the executive dining room in the Graham Commons building. It should only be scheduled by SLT members for University or Northwestern Media purposes. To maintain the 'executive level dining' atmosphere a meal should be catered, some exceptions may be made. 
• Classrooms: in all of the academic buildings can be scheduled for use. The academic Acadenuc classes have priority. 
  • There are a few speciality classrooms that may be need additonal approval before booking (example: Biology labsLabs)
• Ericksen Gym: & athletic spaces:  Gym and field use should be requested through athletics, once athletics has confirmed availability, forward that approval to event services so they can officially schedule your event. 
• Knight Performance Hall: the use of Knight Hall is dependent on a variety of details. When making a request for Knight Hall, please anticipate a slower processing time as there are many factors that need to be considered. 
• Robertson Student Center lobby & Classrooms: is mainly used for Residential and Student Life events. Events with off-campus participants should not be hosted in the Student Center. When using the lobby, events should be open to all students (example: a club could not host a club only meeting in the lobby).