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Step 1: Complete I-9 & W4(s)

Status
colourRed
titleREQUIRED

Form I-9              

On-campus (St. Paul) employees:

Complete I-9 electronically at links below, then bring your identification documents to Human Resources (see Step 3).

On-campus I-9 (UNW login)

On-campus I-9 (guest login)

Other employees:

Complete the I-9 PDF file linked below and complete steps as outlined in Step 3.

I-9 (printer-friendly version)
or

I-9 (electronic/fillable version)


Status
colourRed
titleREQUIRED

Federal W4

Please remember to include your city, state, and zip code on the appropriate line when completing the form.

2024 Federal W4 (UNW login)

2024 Federal W4 (guest login)

Continue to click "next" at the bottom of the page until you reach a "submit" button.

Status
colourRed
titleREQUIRED for work performed in MN

MN W4 

 2024 MN W-42024 Minnesota W4

(Complete if your work is performed in the state of Minnesota)

Status
colourRed
titleREQUIRED for states with W4s

Non-MN W4 



Locate and complete the appropriate state's W4, if applicable

Non-MN State & Federal Taxes Form Library (with UNW login)

or

Visit your state's website for the current year's W4 (without UNW login)



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Step 2: Complete Employment Forms

Status
colourRed
titleREQUIRED

New Hire Information

Submit using guest login

Submit using UNW login

Status
colourYellow
titleSTAFF ONLY

Staff Handbook Acknowledgement

Submit using guest login

Submit using UNW login

Status
colourBlue
titleFACULTY ONLY

Doctrinal Statement

Submit using guest login

Submit using UNW login

Status
colourBlue
titleFACULTY ONLY
Faculty Handbook Acknowledgement

Submit using guest login

Submit using UNW login

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Step 3: In-person Verification

On-campus (St. Paul) employees:

Please visit the Human Resources office in R1600 with your form(s) of original identification* for I-9 verification on your first day of employment. Our office is open Monday-Friday 9am-4pm.

Northwestern Media employees:

Please bring a printed copy of your I-9 and your original form(s) of identification* to the radio station on your first day of employment, have a member at the station complete Page 2, and upload (Step 4).

Remote/online only employees:

Please bring a printed copy of your I-9 and your original form(s) of identification* to have Page 2 completed and signed (not stamped/notarized) by a notary public who will act as a representative of UNW. Once completed, please upload your document(s) (Step 4).




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Step 4: Upload New Hire Paperwork (if needed)

Submit I-9 (if using PDF version) and
W4 using:

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titleSecure File Upload (guest login)
urlhttps://dynamicforms.ngwebsolutions.com/Submit/Form/Start/2dc66c46-2821-4329-9534-e9be97319cd2?SSO=N

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newWindowtrue
sizelarge
iconmail
titleSecure File Upload (UNW login)
urlhttps://federation.ngwebsolutions.com/sp/startSSO.ping?PartnerIdpId=https://sts.windows.net/713d3c09-b1b4-46a6-93dc-cd6b86269ddd/&SpSessionAuthnAdapterId=unwspDF&TargetResource=https%3a%2f%2fdynamicforms.ngwebsolutions.com%2fSubmit%2fStart%2f2dc66c46-2821-4329-9534-e9be97319cd2

Files should be completed fully, including any necessary signatures.

If any information is missing or incomplete, Human Resources will contact you to make the corrections and have you re-upload the file(s).

Info

*REMINDER: Necessary form(s) of ID

Northwestern complies with Immigration Reform and Control Act, which makes it necessary for you to bring verification for authorization to work in the United States with you on your first day of employment; please see list below for acceptable documentation.

View file
nameI-9 Acceptable Documents List - 2023.pdf