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Event Services 

Strives to provide an accurate and up-to-date schedule for the University's facilities. We help maintain and operate a scheduling program that tracks the use of nearly every room on campus. Room use must be booked through Event Services. Although a room may appear available, it may be reserved so we ask that campus community members do not utilize empty rooms without first requesting to use them.

Staff & faculty to reserve a room for campus related events: 

•  Complete the Reserve a Room form on theRock myUNW or email the Campus Event Manager
  at reservearoom@unwsp.edu.
  • Event services will process your request and send a confirmation email with the details of your event. Your event is not confirmed until you receive a confirmation email. 
    • Please review the confirmation email for accuracy. 
  • Please be as detailed as possible in your request. 
  • If there are any scheduling conflicts or concerns, Event Services will connect with the requestor via phone or email. 

University of Northwestern–St. Paul Students are able to utilize space on campus for events, gatherings, and meetings. Student requests must be processed by event services. Please submit requests via Student Requests form.

In addition to the guidelines listed above, students need to follow these additional guidelines: 

• Student events must be supported by a campus department, club, residential life, student group, or another campus affiliated group. 
• Students MUST list a faculty or staff member on their request form for approval.
  • All club event submissions will need advisor approval and club staff approval.
• Student events that have outside guests should not be held in the student center. 

If you believe your event could be categorized as a rental or a sponsored event, please read the information on this page, Department Services.

On campus, we have a variety of different rooms available for reservation. This list does not include every space, but is meant to act as a tool for heavily scheduled spaces. Additionally, these guidelines are subject to change and Event Services may make changes at any time. 

Guidelines to follow when selecting your meeting or event location: 

• Nazareth Chapel: is primarily used by the Music Department Monday through Thursday during the academic year. Occasionally, alternative chapels and evening campus events can be scheduled. Friday after 3:00 pm, Saturday, and Sunday are largely reserved for weddings and events that generate revenue until six weeks from the requested date. The best way to secure chapel use during the week or the weekend is to request the space during the campus calendar process. However, requesting the space at that time does not guarantee use. For more details on the calendar process, please email reservearoom@unwsp.edu. 
• Nazareth Great Room: is most often used for celebratory gatherings, banquets, dances, conferences, and large meetings. There are no restrictions for priorty use.
• G210: is primarily used for Student Life meetings. Event Services can schedule meetings in the room, but priority is given to Student Life if they were to need to use the room. Student Life will provide as much notice as possible to Event Services if they need to move a non-Student Life meeting out of the room. 
• Classrooms: in all of the academic buildings can be scheduled for use. Academic classes have priority. 
  • There are a few speciality classrooms that may be need additonal approval before booking (example: Biology Labs).
• Ericksen Gym: & Athletic Spaces:  Gym and field use should be requested through athletics. Once athletics has confirmed availability, forward that approval to Event Services so they can officially schedule your event. 
• Knight Performance Hall: the use of Knight Hall is dependent on a variety of details. When making a request for Knight Hall, please anticipate a slower processing time as there are many factors that need to be considered. 
• Robertson Student Center Lobby & Classrooms: is mainly used for Residential and Student Life events. Events with off-campus participants should not be hosted in the Student Center during the academic calendar year. When using the lobby, events should be open to all students (example: a club could not host a club-only meeting in the lobby).