New Employee Documents
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REQUIREDForm I-9 | On-campus (St. Paul) employees:Complete I-9 electronically at links below, then bring your identification documents to Human Resources (see Step 3). Other employees: Complete the I-9 PDF file linked below and complete steps as outlined in Step 3. |
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REQUIREDFederal W4 | Please remember to include your city, state, and zip code on the appropriate line when completing the form. Continue to click "next" at the bottom of the page until you reach a "submit" button. |
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REQUIRED FOR WORK PERFORMED IN MNMN W4 | (Complete if your work is performed in the state of Minnesota) |
REQUIRED FOR STATES WITH W4SNon-MN W4 | Locate and complete the appropriate state's W4, if applicable Non-MN State & Federal Taxes Form Library (with UNW login) or Visit your state's website for the current year's W4 (without UNW login) |
Step 2: Complete Employment Forms
REQUIREDNew Hire Information | |
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STAFF ONLYStaff Handbook Acknowledgement |
FACULTY ONLYDoctrinal Statement | |
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FACULTY ONLYFaculty Handbook Acknowledgement |
Step 3: In-person Verification
On-campus (St. Paul) employees:
Please visit the Human Resources office in R1600 with your form(s) of original identification* for I-9 verification on your first day of employment. Our office is open Monday-Friday 9am-4pm.
Northwestern Media employees:
Please bring a printed copy of your I-9 and your original form(s) of identification* to the radio station on your first day of employment, have a member at the station complete Page 2, and upload (Step 4).
Remote/online only employees:
Please bring a printed copy of your I-9 and your original form(s) of identification* to have Page 2 completed and signed (not stamped/notarized) by a notary public who will act as a representative of UNW. Once completed, please upload your document(s) (Step 4).
Step 4: Upload New Hire Paperwork (if needed)
Submit I-9 (if using PDF version) and
W4 using:
Secure File Upload (guest login)
Secure File Upload (UNW login)
Files should be completed fully, including any necessary signatures.
If any information is missing or incomplete, Human Resources will contact you to make the corrections and have you re-upload the file(s).
*REMINDER: Necessary form(s) of ID
Northwestern complies with Immigration Reform and Control Act, which makes it necessary for you to bring verification for authorization to work in the United States with you on your first day of employment; please see list below for acceptable documentation.