Travel Expenses Checklist

Owned by Adam Janecke (admin)
Last updated: Nov 13, 2019
2 min read

Overview

This is a minimal list of potential travel expenses to consider when submitting your budget and grant proposals.  This list is not exhaustive and may vary for each destination and purpose for travel.

UNW May (Not Guaranteed) Reimburse for These Business Expenses:

  • Airfare
  • Airport parking or transport
  • Gifts to present to hosts, if applicable
  • Ground Transportation and Parking
  • International phone charges / minutes, data plan, roaming/overage charges (if required by trip sponsor)
  • Lodging
  • Meals (for business purposes only)
  • Mobile Phones or Phone Cards (if required by trip sponsor)
  • Supplemental International Insurance (iNext) – students pay for their coverage
  • Tips (business meals, bus, transport, hotels)

UNW Can NOT Reimburse for These Expenses, Even if Related to Business Travel:

  • Medical/dental expenses, co-pays or deductibles not covered by insurance
  • Immunizations
  • International phone charges / minutes, data plan, roaming/overage charges (unless required by trip sponsor)
  • Meals (personal)
  • Mobile Phones or Phone Cards (unless required by trip sponsor)
  • Passport
  • Tips (personal meals)
  • Visa

Money Tips when Traveling Abroad

  • It is best to not carry checks from your local bank abroad. The processing time is difficult and depositing money while abroad may not be timely enough to have the funds reach your account while traveling.
  • ATM’s on site are usually plentiful. Keep in mind daily withdrawal limits are usually limited, it might be a good idea to contact your home bank ahead of time to see if the limit can be increased.  It is a good idea to see if your home bank charges extra fees for withdrawals.
  • Having a variety of available funds is wise. Carry an ATM card, Credit card, and local currency.  Some traveler’s checks and dollars may come in handy, as well. 
  • Using a money belt that fits snuggly under clothing provides a more secure way to carry currency and Passports.
  • Please do not loan students money unless it is an extreme emergency. It is best to have someone at home deposit funds into student’s accounts and then help students withdraw funds at an ATM.